We provide a wide range of contract management services from data extraction and summarization to expert guidance and consulting for various industry innovators and leaders.

Data Abstraction

Get data insights

Our primary service provides extraction of data from your contracts and other legal documents. Using our semantic intelligence software engine to do the bulk of the heavy lifting, we follow it up with multiple levels of quality control by our team of lawyers wrapped up in a Six Sigma process to deliver highly accurate results. The metadata elements, terms and conditions, legal provisions, and even all obligations are extracted from contracts using our software engine. The software is highly customizable and can be configured to extract virtually ANYTHING from documents. These metadata elements are referred to as “attributes”. We can extract not only the standard attributes such as party names, term, termination, jurisdiction, etc. but can also configure our software engine to extract your business-specific information. For example, for a client, we extracted their specific information such as their product names, service offerings, etc., and matched it to a predefined list provided by them. Part of this service includes the conversion of image-based documents (whether .TIFs, JPGs, BMPs,  or PDFs – image or text-based), into machine-readable text so that they can be pushed into our software engine for extraction.

After multiple levels of quality control by our team of lawyers, we deliver this in a CSV/XLS format that can be easily imported into any database program. Typically, the clients upload this extracted data (attributes) along with the contractual documents into a Contract Lifecycle Management (CLM) System so that they can track these attributes, report and query on them, and set up triggers as necessary.

Contract Summarization

Highlighting the crucial risks

In a fast-moving business environment, at times it is very difficult and time-consuming reviewing your contracts for a quick reference. A summary of all your contracts comes really handy and can help you in understanding various elements of your contracts. Brightleaf’s AI-based semantic engine uses natural language syntax to abstract and creates a contract summary which is then reviewed and wherever necessary rephrased by our legal experts.

We help our clients in providing a summarization of a large volume of contracts, thereby assisting them in making informed decisions, saving their time and resources besides increasing the internal productivity of the company and ensuring legal compliance across the contract lifecycle.

Obligation Tracking

Mitigate contractual obligations

Obligation management is not a new terminology for contract managers and their publics, in fact it is one of the most important aspect of contract management, not at the time of execution but throughout the contract lifecycle. A thorough understanding of these obligations can help companies manage their clients and vendors and associated risks effectively. “Obligation tracking” starts with extraction and categorization of the obligations for each party. These are normally “sprinkled” throughout the contract. They can be categorized into triggered, time-bound and other parameters. Once extracted and categorized, the client has the ability to manage them effectively, typically in a CLM system which can house and report on this extracted data.

Brightleaf offers customized obligation tracking service to help and meet focused needs of its clients. With the support of our automation engine and a team of experts, Brightleaf reviews, categorize and interpret the obligations and rights stated in the contracts to assist its clients, meet their business and regulatory goals more proficiently.

Contract Risk Scoring

Get your contract risk scorecard

Poor management of contracts and deviations from industry as well as company norms can substantially increase the risk exposure of the company and could cause immense damages. Therefore it is crucial for companies to identify the accompanying risks for better decision making and administration of their business.

Contract risk scoring is a systematic approach of evaluating the risk associated with a contract, boiled down to each clause/section in the contract and each of the sub-points within that clause. For example, if the company norm is to have a Professional Liability insurance limit of $2,000,000, but the contract that was executed had only a requirement of $1,000,000, this risk needs to be identified and “scored” in the risk profile of the contract.

Brightleaf understands the importance of various contractual risks and their effect on your business. As different businesses are exposed to different risks, we spend time with our clients to understand their specific risks profiles and define the standard risks assessment scale, customized to each client, against which all their contracts are assessed and scored for the final contract risk score matrix.

Consultation guidance, and customization

Expert advice to improve contract management

Brightleaf has deep experience in building and scaling professional services organizations in four continents. But we’re especially proud of our Client Services Group formed from lawyers, technologists, business process experts, and experienced client services managers across our Boston and India offices. For complex abstraction projects, or for assistance with enterprise systems integration or process planning, Brightleaf’s Client Services Group offers fast, professional, cost-efficient service tailored for you.

Cataloguing/Sorting

Often, our clients do not know what is in their contracts that reside in the many file folders across their network.  Once our clients gather all these files (and if they are paper files, scan them into a computer file), we take over. Segregate the master agreements from their addendums and provide unique nomenclature so that they can be identified and preserve the parent-child relationship by looking at the file name. Here too, our software does most of the work, and our team of lawyers goes through multiple levels of quality control to give back highly accurate results.

Optical Character Recognition (OCR) is also a part of the service.

Review/Proof

Sometimes the clients have done the extraction, but the data is not accurate. We can provide a service whereby we can check the data provided by our clients against the original contracts to ensure that this data is clean and precise. Here too, our software will do most of the work, and we then check the software extracted data against the data provided and deliver the final highly accurate output to our clients.

File Cleanup

Often, the process of scanning paper documents into computer-based files does not follow best practices. Files are usually scattered within the organization, contained in somebody’s desk drawers, or in the case of one client, in boxes. If care is not taken while scanning each contract and addendum into separate documents and weed out unnecessary paper files, this needs to be done after the paper scanning process is complete. Brightleaf can provide this service to clean up the files, and follow it up with the Cataloging/Sorting service described above.

Blogs

Related resources

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CEO Blog 10: Legacy contract migration/data extraction

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Obligations and rights in a contract! Typically, in a contract, there is no specific section with says “Obligations”. Obligations and rights ...
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Extract metadata from contracts

Streamline Your Contract Management Processes

As per World Commerce & Contracting, poor contract management practices, and non-compliance cost businesses an average of 9% of their annual revenues.

Metadata is the core part of the functionality of any contract management solution, extracting the contract metadata, you need highly trained resources, proven contract processes, and technology in place. If you’d like to discuss any of your contract data extraction and migration challenges or goals, our team of experts is here to help you find the right solution for your needs.